Job Description
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Job Title: HR Benefits Specialist
Location: El Reno Campus
Reports To: Human Resources Director
FLSA Status: 12 months/Exempt
Benefits: Employee Health, Dental, Vision and Life Insurance; Oklahoma Teacher Retirement; Vacation, Sick, Personal and Community Service; Paid Holidays; $2400 Flex Benefit; Employee Tuition Reimbursement Assistance
Job Group: AB
TC Data Code: 4
Prepared By: Courtney Aguilar
Prepared Date: 12/9/2020
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SUMMARY
Responsible for all benefit enrollment for all faculty and staff. Serves as the district’s primary contact person for assistance with insurance, retirement or other benefit needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Performs, expands and oversee new employee on-boarding and orientation processes.
Processes new employee paperwork, including I-9 verification
Tracks and processes employee educational reimbursement as per district policy and procedures.
Implements and interprets human resources policies and procedures
Prepares and maintains the employee handbook
Administers employee benefits to include enrollment, termination, audits, trainings, etc., for health, dental, vision and life insurance and retirement programs and ensures enrollment selections are given to payroll.
Acts as a liaison between employees and insurance providers. Resolves benefits-related problems
Coordinates FMLA benefits for the District.
Runs/creates statistical data and reports as directed.
Files workers’ compensation claims and works with employee and claim representatives to ensure accuracy of information.
Creates annual contracts for all employees, to include new employees as needed.
Responsible for COBRA notifications and tracking.
Schedules employee appointments for yearly Section 125 enrollment. Works with plan administrator to ensure all qualified employees complete annual enrollment in compliance with law.
Conducts reference checks on possible new hires.
Schedules annual health screenings, flu shots, and other clinics
Processes retirement requests.
Tracks and notifies part-time employees of insurance qualification status in regards to Affordable Care Act regulations.
Assigns and accrues employee leave plans based on positional benefits
Attends seminars and workshops to upgrade skills and knowledge in human resources field. Participates in committees to resolve human resource issues, develop performance appraisal instruments, personnel policies, and training needs.
Assist HR director in submitting and updating OkACTE Positional Institutional Membership data
Acts as backup for the payroll specialist.
Aids in all general office functions in support of the human resources director as required/directed. May serve as the point-person of the department when the Human Resources Director is unavailable.
Travel between campuses to assist all district staff.
Performs other duties as assigned.
EDUCATION and/or EXPERIENCE
Bachelor’s degree and five years’ experience or equivalent combination of education and experience required. Experience relating to the education field is preferred.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
OTHER SKILLS and ABILITIES
Excellent typing and keyboarding skills; and excellent phone, letter writing and composition skills. Knowledgeable in computer software such as Microsoft Office (Word, Excel, Access, and PowerPoint), Internet, etc. Ability to operate various office machines (i.e., copy machines, fax machines, laser printers).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to risk of electrical shock. The employee occasionally works near moving mechanical parts and is occasionally exposed to vibration. The noise level in the work environment is usually moderate.