Director of Student Services

BURNS FLAT, OK
United States

PRIMARY FUNCTION: General administration of campus programs and services.

SUPERVISORY RESPONSIBILITIES: Supervise and evaluate student services personnel for the WTC District and the custodial/vehicle supervisor.

REPORTS TO: Administration position assigned to the office of the superintendent who is responsible for supervision and evaluation. Evaluated annually in accordance with the provisions of the board's policy on evaluation.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Master's degree in Education, or related field; experience in/knowledge of CareerTech Education preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: Standard Oklahoma State Department of Education Teaching Certificate with Secondary Principal certification, Standard Technology Center Administrator Credential or willingness and ability to pursue Provisional Technology Center Administrator Credential, School Counselor certification preferred.

LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.

MATHEMATICAL SKILLS: Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS and ABILITIES:
• Ability to meet frequent deadlines requiring concentrated effort and overtime work.
• Ability to work on a variety of projects at the same time.
• Ability to deal with major issues and problems which can create high stress.
• Administrative and organizational skills.
• Excellent interpersonal skills.
• Ability to interpret and implement laws and regulations as pertained to the operation and management of personnel and schools.
• Good judgment.
• Develop and monitor school budgets.
• Ability to operate a vehicle in order to travel statewide.
• Excellent communication skills, attention to detail and ability to establish good rapport with staff and others.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Supervise and evaluate student services staff including positions in financial aid, assessment, counseling, special needs, academic center, career specialist and job placement. This position also supervises and evaluates a receptionist and the custodial/vehicle supervisor.
2. Maintain contact/communications with sending school administration.
3. Be aware of all activities involving students and staff.
4. Implement district policies and all applicable laws and regulations affecting campus operations.
5. Collaborate with Assistant Superintendent on student discipline issues.
6. Collaborate with Student Services staff to provide the best resources and support for student success.
7. Approve any off-campus activity involving students services personnel and/or CTSO activities.
8. Approve leave for student services and maintenance staff.
9. Coordinate recruitment events through collaboration with student services staff.
10. Oversee Career Tech Student Organizations (CTSOs).
11. Approve student services purchase requests.
12. Collaborate with guidance staff and director of instruction regarding career major requests/plans of study.
13. Communicate with bus drivers and collaborate with custodial/vehicle supervisor on part time duties.
14. Contribute to student handbook corrections/revisions.
15. Develop policy and make recommendations to Superintendent.
16. Collaborate with professional development committee chair and director of instruction on plans and activities
17. Oversee WTC’s Crisis Response Team.
18. Develop and analyze student satisfaction surveys for the purpose of improving Student Services.
19. Responsible for overseeing the 504/IEP plans for students with documented disabilities and ensure student needs are met.
20. Work collaboratively with instructional staff and student services to develop strategies for encouraging good attendance.
21. Collaborate with counselors and assessment specialists on WTC’s assessment plan

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions.

The noise level in the work environment is usually quiet.

INTER OFFICE COMMUNICATIONS: It is essential to establish a mutual and reciprocal relationship with all staff and to cooperate with peers by operating jointly and courteously at all times. The purpose should be to keep a conflict free working environment.

CONFIDENTIALITY: The Director of Student Services will maintain the strictest level of confidentiality regarding sensitive school, employee, client and student information. Information may only be disclosed to or discussed with authorized individuals. The privacy of all students and co-workers must be protected and the employee should act with professionalism and integrity to the public, over the phone and through written communications.

COMMENTS: The statements contained reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

This is a twelve (12) month position.

The leave policy is in accordance with state law and WTC Board of Education Policies and Procedures.