Activities Coordinator
Lawton, OK
United States
FLSA Classification
Non-exempt
Safety Designation
Not Safety Sensitive
Reports to
Director of Marketing and Communications
Deadline
Until Filled
Contract Length
12 Month
Salary
$24.00 - 26.50
Job Description
Summary/objective
The Activities Coordinator advises and assists instructors with all aspects of Career Tech Student Organizations (CTSOs), including membership, competitions, event planning and all coordination at the local, regional, state and national level. CTSOs are vital to every student’s experience at Great Plains Technology Center. In addition to leading Great Plains’ student engagement in CTSO’s, the Activities Coordinator plans and coordinates Great Plains’ own, unique Student Leadership Program, community service projects, staff and student special events and Career Summer Camps. The Activities Coordinator plays a major role in shaping the culture and climate at Great Plains for students and employees.
Essential functions
· Coordinate and assist instructors and students in all Career Tech Student Organizations (CTSOs).
· Register students as members, coordinate and assist with competitions at all levels, maintain records, attend CTSO advisor meetings and plan CTSO events with instructors including those with SkillsUSA, BPA, HOSA, FCCLA, and TSA.
· Manage registrations and hotel reservations for all CTSO Leadership Conferences and Competitions.
· Coordinate the Student Leadership Class.
· Coordinate the Leadership Class application and interview process, plan, implement and supervise annual program, and identify service and recognition opportunities for students.
· Coordinate Student Awards and Recognition Programs, including National Career Tech Honor Society and Perfect Attendance.
· Coordinate staff and student special events, including Student Orientation, Student Assemblies, Registration Days, United Way campaign, Student Ambassador selection and training, Open Houses, and other events and activities as assigned.
· Participate in the development of marketing strategies to promote activities and services that maximize student involvement, including identifying and communicating student successes for media/including social media, and school monitor system.
· Assist with employee recognition events and activities, including retirement receptions and August In-Service Awards.
· Assist with marketing/recruitment projects such as Tech-Know Zone, Tech Showcase, , Signing Day, Registration Days, Night of Welcome, and other projects as identified.
· Coordinate the GPTC Merchandise Store to include inventory control and sales.
· Support marketing and communications programs, projects and initiatives as needed
Competencies
· Customer Service: Be consistently courteous and helpful in all interactions, work to resolve issues quickly even when it requires extra work and being positive and friendly even in difficult situations.
· Communication Skills: Be an effective communicator, able to convey information clearly and concisely to students, colleagues, and others. Listen actively and respond appropriately to inquiries, concerns, and feedback. Be proficient in communicating both orally and in writing.
· Professionalism: Demonstrate professionalism in all aspects of work, including preparation, punctuality, attendance, and commitment to ongoing development. Work collaboratively with colleagues and other stakeholders.
· Computer Skills: Possess intermediate computer skills including proficiency in using office productivity software (e.g., advanced features in Word, Excel, and PowerPoint), efficient file and data management, and familiarity with internet and online collaboration tools. These skills involve effective troubleshooting, maintaining software, ensuring data security, and applying digital communication etiquette. Competency also includes basic database use, managing online tools and email.
· Organizational Skills: Ensuring that all records are complete and free from errors. This includes entering data correctly, verifying information, and double-checking entries.
Structuring records in a systematic manner so they can be easily retrieved when needed. This involves using consistent naming conventions, categorizing files, and following a logical filing system and applying the same standards and practices across all tasks and records to maintain uniformity and reliability.
Supervisory responsibilities
None
Work environment
The Activities Coordinator typically works in an office environment, but the mission of the school may require work in other settings. A standard workweek is required but this position may also require evening or weekend hours.
Physical demands
While performing the duties of this job, the employee is frequently required to remain stationary, move/position objects 25 pounds and above, move about their office, building and/or across campus, respond to emergency situations and communicate with staff, parents, and students. Employee may be required to perform extensive work at a computer display terminal.
Travel required
Occasional travel within and outside of the Great Plains Technology Center district may be required for sponsorship of student activities, professional development, and participation in other Great Plains Technology Center activities.
Required education and experience
· High school diploma or equivalency
· Teaching, education or youth leadership experience
Preferred education and experience
· Bachelor’s degree
· Experience with student organizations, coordinating projects and events, student leadership development, engagement and CTSOs.
· Career Tech experience
Non-Discrimination Statement
Great Plains Technology Center does not and shall not discriminate on the basis of race, color, national origin, age, sex, disability, marital status or veteran status, in any of its activities or operations. If you have any questions about equal opportunity please contact; Human Resources, 580-355-6371, hr@greatplains.edu.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice at the discretion of the Superintendent and/or their designee.
Employment Benefits Include: 100% paid health insurance; paid vacation; paid sick leave; paid school holidays off; tuition reimbursement; 100% paid contribution to teacher’s retirement.
Great Plains Technology Center is an Equal Opportunity Employer
· High school diploma or equivalency
· Teaching, education or youth leadership experience
· Bachelor’s degree
· Experience with student organizations, coordinating projects and events, student leadership development, engagement and CTSOs.
· Career Tech experience